Within a development team choosing to improve time management in projects has some advantages, since every client would like their product to be delivered within the pre-established deadline in contract. By organizing your development routine and your team you will be faced with a scenario where there are no surprises that could hinder the development, since everything is being done on time and in an agile manner. Allied to this, the stress level of the professionals is lower, since the schedule is being followed.
Besides that, another interesting advantage that increases productivity is that the organization provides a greater number of deliveries, less rework and more free time for the professionals in their daily routine. This way, better managing your team’s time will require less effort from the team in the execution of tasks, since the demands are well distributed, generating fewer problems and an increase in reputation with your clients.
Seeking to help you in this moment of doubt, we have produced an article that seeks to better detail which strategies to follow so that you can perform time management in projects in an assertive and efficient way. Check it out below and see if it makes sense to you or not.
What strategies should I follow for good time management in projects?
Make a schedule
The main way for you to efficiently manage your development time is by making a weekly schedule of macro activities that need to be done. With this management tool, it is possible to have a bigger view and panorama about each micro stage to be developed, also allowing them to be done in the correct time and without delays.
Currently, there are several programs and applications that allow a daily, weekly and monthly organization, and can help in project time management. The most used are Excel, Google Spreadsheets. Google Calendar, Trello and Evernote.
However, it is common that the schedules are not always followed to the letter. Thus, the use of the above tools also allows the planning leader to analyze what went wrong and try to correct it as soon as possible, giving progress to the pre-established schedule.
After defining a schedule -whether weekly or monthly-, it is important that you detail each activity in stages and define your development priorities. This definition is important so that you can follow a path and not get lost on which activities to do, especially if there is a lot of demand in a shorter space of time.
So even before your work day begins, make a list of the tasks that need your immediate attention and that you can perform in a more productive way. It is important to remember that some not very urgent tasks can end up getting in your way if they are your priority, since they can take much longer to be produced.
Take into consideration the importance of each activity and don’t forget to estimate the time it will take you to finish them. By making this organization a daily habit, you get your day by fitting the activities into the periods in which you have more or less energy or time to spare.
Know how to optimize your team’s time
In addition to carrying out your personal planning, knowing how to plan and occupy the time of your technology team is also fundamental. Within teams, meetings can be seen as a waste of time by some professionals because they are unproductive and objective. You, as a leader, should be responsible for making adjustments so that this feeling does not reach your team as a whole.
One of the most important tips is to define the starting and ending times of these meetings, trying to talk about all the subjects in that time. Besides, there are certain meetings that not all professionals need necessarily participate. This way, the manager should call only the people who really have involvement with the subject, because the possibility of distractions with a larger group of people is higher.
Other important tips involve focus and concentration of the participants so that everything is done in an objective way, besides, to make the register of these meetings by means of a minute or video recording – in case it is a remote meeting – are also fundamental so that everyone can remember later what was discussed. Attitudes such as these prevent meetings with similar themes from being held again, saving time.
Still in the path of organizing your team in project time management, delegating functions assertively to your professionals is fundamental. If you are in charge of a project, it is important that you do not want to embrace the world with all the demands for you.
This attitude can interfere, and a lot, in your quality of life and makes you spend time with activities that may not be your responsibility. An efficient team leader knows how to divide the functions of each demand among the development team so that everyone executes in the shortest possible time.
Avoiding doing too many things at once can improve time management in projects
It may seem like a somewhat wrong idea, but performing many tasks at once does not help you effectively. Although it is quite common, when many things are produced simultaneously, our focus and concentration are not related to just one of our tasks. In certain cases, this can cause us to stop doing what has been programmed in the best possible way, and may even do it in a superficial way, leaving the final result unsatisfactory.
Also, when you feel your productivity has dropped considerably, take a break for coffee, for water and even to listen to a song. This can recharge our energies and increase our efficiency in the fight against time.